Hartmann Crew Philippines
5th Floor 665 CRI Building, President Quirino Avenue,
Malate,Manila 1004 Philippines
Phone: (632) 404 2780 to 82
We at Hartmann Crew Philippines (HCP) understand and value the importance of the privacy of your personal data. Through this Privacy Notice, we are informing all of our website’s visitors and those interacting with HCP’s Facebook about our privacy policies in protecting and handling any personal information that is provided to us.
2. Collection and use of personal data
HCP does not require any information from individuals who wish to access the website or the official HCP Facebook.
Applicants, however, may voluntarily submit their information through our Sea-Based and Land-Based Application Forms that will require the person’s name, address, contact details, and other employment-related information generally required for job seekers in the crewing industry.
Current crew, employees, and family members of crew may also voluntarily provide data via our Facebook Messenger for the purpose of inquiring about Document Requests, Allotment Updates, and Employee or Crew Benefits. Data collected for the mentioned purposes would include name, address and contact details, bank name, account number, SIRB/Passport details.
In addition to employment purposes, HCP may also use your information to help us learn more about the demographics of our applicants and to help us identify how to improve our current website and recruitment processes. With this, HCP may utilize third-party contractors to process the personal information solely for the purposes stated.
3. Data Processing and Retention
The data submitted to the HCP website and Facebook Messenger which pertain to applicants is accessed by the HCP Crew Relations Department for sea-based applicants while land-based applicants are accessed by the HCP Human Resources Department. These departments shall perform an initial screening of the applicants based on the data they have provided through the website.
If their background and experience meet company requirements, these successful applicants shall be contacted to appear in person at the HCP office in order to provide additional information if necessary.
Part of HCP’s policies is that all information submitted for processing shall be stored, secured, and kept confidentially for a period of two (2) years or within/until a period mandated by any specific regulation, law, or court order.
Meanwhile, data sent via the Facebook Messenger is archived and purged at the end of every year.
The information provided is only accessed by HCP’s Crew Relations, Career, and Crewing departments comprised of a Crew Relations Specialist, Career Department Head, Crewing Officer, and Operations Head. For land-based applicants, your information is accessed by the Human Resource Department comprised of an HR Specialist and the HR Department Head. Their activities, in connection with your data, is monitored by HCP’s Data Protection Officer (DPO) duly registered with the National Privacy Commission.
For information in connection to Document Requests, Allotment Updates, and Employee or Crew Benefits—these are accessed by a corporate communications specialist and a team lead for Employee and Crew Relations.
HCP secures your information in its computers and servers located in its office in Manila, with facilities and equipment in place to ensure the security and confidentiality of the information. In addition, internal privacy policies are enforced to prevent unauthorized individuals from accessing, modifying, or deleting the information you have provided.
Please be aware, however, that no computer system can be completely immune from attacks. Information transmitted online may to pass through external systems without the consent or knowledge of HCP. Nevertheless, you are assured that HCP shall continue to maintain and develop its data privacy and security system to further secure any information and reduce the possibilities of data privacy breaches or attacks.
5. Rights as a data subject
Pursuant to the Data Privacy Act of 2012, any individual who shall submit personal information shall be considered as a “data subject”. Any data subject shall have the right to:
- Access his/her information upon complying with reasonable standards and procedures as laid down by HCP;
- Correct the information should material changes are required to maintain the accuracy and integrity of his/her personal information;
- Object to the processing of his/her data upon due coordination and processing of such request; and
- Right to redress issues and matters of information privacy and security with the National Privacy Commission.
In view of this, any data subject may coordinate with HCP’s Data Protection Officer in order to address or exercise any of the abovementioned rights towards updating his/her information or addressing any issues in connection with the processing and privacy of his/her information.
6. Data Sharing
Upon submitting your personal information, you agree and understand that the information may be shared across national boundaries where HCP transacts official business such as:
- Germany- Hartmann AG, Hartmann Dry Cargo, Hartman Gas Carriers, Gaschem Services, Hartmann Crew Germany
- Cyprus- Intership Navigation, United Bulk Carriers, Donnelly Tanker Management
- Poland- Hartmann Crew Consultants
- Singapore – Hartmann Shipping Asia
Note that these companies are also bound by policies to protect your information and its confidentiality. HCP does not and will not share your information with third parties unless described in this Privacy Notice or when HCP is allowed/directed by law, court order, or under government authority. Rest assured that HCP will only share your personal information to third parties upon your prior consent.
Note further that your personal information may be processed and shared with the Department of Labor and Employment, the Philippine Overseas Employment Administration and/or other government agencies/instrumentalities involved in or having jurisdiction over labor, recruitment, crewing or staffing activities.
7. Changes to this Policy
This website and its contents are created by Hartmann Crew Philippines and is subject to the copyright laws of the Philippines. Any reproduction, processing, dissemination and/or any type of use beyond what is permitted under copyright law requires HCP’s written consent. Downloading and/or copying of these pages and Facebook content are permitted only for private and/or non-commercial use. If the content and pages was not created by the HCP, the copyrights of third parties will be complied with.
Hartmann Crew Philippines shall not be liable for any damage or injury, whether to a person or entity, that may occur from any error in the information or features of this website or our Facebook Page.
9. Contact Us
For other inquiries related to your data privacy, please contact our Data Privacy Officer by emailing firstname.lastname@example.org
The cookies collect only the following data and are in no way able to identify the user:
- Operating System
- Browser Name
- Accessing the website either from Mobile or PC
- Location (City Name and/or Country only)
- Page Name visited
- Length of stay for each Page
If IP anonymization is activated on this website, your IP address will, however, be truncated by Google within member states of the European Union or in other member states party to the Agreement on the European Economic Area. Truncated means that Google is masking the last portion (octet) of visitor’s IP before they process it for data analytics. Only in exceptional cases will the complete IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google uses this information to evaluate your use of the website, compile reports on website activity and provide other services associated with the website and Internet use to the website operator. No personal data that can identify an individual is collected.
The IP address acquired from your browser within the context of Google Analytics activities will not be merged with other Google data. You can also change a setting on your browser software to prevent the storage of cookies. However, if you do this, the website operator site hereby points out that you cannot use all the features and functions of this site. You can also prevent Google from acquiring and processing cookie-generated data about your use of the website (including your IP address) by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de
Our site contains links to external websites over which we have no control. The provider or operator of the linked sites is always responsible for their content, therefore we cannot assume any responsibility for such third-party content. The linked sites were checked for possible legal violations at the time they were linked to our website. Illegal content was not apparent at the time the link(s) were created. Any form of permanent control of the linked pages is legally unreasonable without concrete evidence of a violation; if we are notified of any such violation, however, we shall immediately remove the links in question.